TopAuthor Guidelines

These Notes are intended to guide authors in details of presentation. Papers submitted to the Journal should follow the format set out in these Notes.

Papers should be submitted using the Journal of Flood Risk Management manuscript submission website http://mc.manuscriptcentral.com/jfrm. There is a help function on the website to guide you through the process. Files can be uploaded in Word (.doc), RTF (.rtf) or PDF (.pdf) format. However, please note that once a paper has been accepted, the text and tables must be uploaded in Word or RTF format (not PDF).

Please note that if your submission exceeds 5MB it may slow down the review process. If this is the case please consider using lower resolution images and/or black and white charts and graphs. If the paper is accepted, higher quality images will be needed by the publishers. For further information please contact lauren@ciwem.org

Language Authors whose first language is not English should ensure that their paper is carefully checked by a fluent English speaker for language accuracy and appropriateness. English (UK) spelling should be used consistently throughout. Authors for whom English is a second language may choose to have their manuscript professionally edited before submission to improve the English. A list of independent suppliers of editing services can be found at http://www.blackwellpublishing.com/bauthor/english_language.asp. All services are paid for and arranged by the author, and use of one of these services does not guarantee acceptance or preference for publication.

Length

Ideally papers, including illustrations and tables, should not exceed (the equivalent of) approximately 5000 words in length. However in cases where the author exceeds this limit, editorial discretion will be applied. Short papers (between 1500 and 2500 words) are also encouraged. Authors are asked to perform a word count and state the number of words at the end of the paper.

Layout The layout of the main body of the paper will depend upon the subject, but in general a paper should follow the following format:

Title page; Abstract; Key words; Introduction (this should not repeat what has been said in the abstract); Main exposition, subdivided as appropriate for the subject; Discussion, if required, e.g. of experimental results; Conclusions, which should be numbered (they should not include tables, figures, or references); Acknowledgements; References; Word count; Appendices, if necessary; figure legends; tables.

Title page The title of the paper should be as short as possible and consistent with a clear indication of the subject matter. The name(s) and appointment(s) of the author(s) should be given. If the paper has been presented, the date and venue of the presentation should be given. In the case of multi-author papers one author should agree to act as the corresponding author to whom queries and proofs will be sent. An e-mail address and other contact details for the corresponding author must be provided.

Abstract An abstract of not more than 150 words should be included at the beginning of the paper. It should briefly indicate the subject and scope of the paper, calling attention to points of special interest, e.g. method of investigation and important results.

Key words Up to 8 key words should be listed in alphabetical order for use in retrieval systems.

Headings Not more than three levels of headings should be used. Main headings should be typed (in bold letters) centrally on the page, and secondary headings (in bold letters) at the left of the page. Third level headings should be typed in italics at the left of the page. Numbering of paragraphs and sections of a paper should be avoided.

Units The Système International (SI) should be used for all units of measurement as far as possible. The oblique stroke (e.g. m³/d) should be used instead of the negative index (m³ d^-1). Temperature should be expressed in °C.

Illustrations Diagrams should be drawn without boundary boxes and should be as simple as possible, but should contain enough information to be understood without reference to the text. Any map should include a compass point. Photographs can help to enhance the overall appearance of a paper. Captions should be concise and be listed on a separate page at the end of the paper. When a paper is initially submitted all figures should be embedded into the main text file for review purposes. Please note that after acceptance separate, high resolution, print quality figures will be needed as described below.

Artwork requirements for accepted papers Close adherence to our artwork guidelines will ensure the best quality of reproduction. Our preferred electronic file type is vector-format encapsulated post script (EPS) because these images are scaleable and therefore do not lose quality in the online PDF. All line drawings or photographs with added labelling should be supplied in EPS format. It is very important that any fonts used are embedded in the file (there is usually an option in the 'save-as' or 'export' dialog). The best results are obtained with software applications that can output EPS format (Systat SigmaPlot; Adobe Illustrator; CorelDraw; Deneba Canvas; Macromedia Freehand) rather than 'save as' EPS format. Half tones (photographs) without any labelling can be supplied in TIFF format at 300 dots per inch minimum at the final printed size. If line drawings cannot be supplied as EPS files then they must be in TIFF format with a minimum resolution of 800 dpi, and if they do not contain any grey tones, should be saved as single-bit images. These resolutions and formats also apply to any TIFF images embedded into an EPS file. Artwork guidelines, which provide further information on these formats, are available at http://www.blackwellpublishing.com/authors/digill.asp. Please also see the illustration submission section in the 'author resources' section of the Blackwell author services site (http://www.blackwellpublishing.com/bauthor/author.asp). This page has some useful documents that explain why we use EPS and TIFF formats rather than JPEG or other formats.

Colour figures Colour figures are included in the journal free of charge.

Tables Tables should be as few and as simple as possible. Graphs are often preferable to tables, and the same data should not be presented in both forms. Please place tables on separate pages at the end of the file after the figure legends. Captions should appear above tables.

Acknowledgements These should be to the authority by whose permission the paper is published, any sources of grants or funds to support the work, colleagues or others who have made significant contributions to the work, and any copyright holders who have given permission for their work to be quoted. Recurrent references to proprietary names should not be given in the main body of the text; recognition should instead be made in the Acknowledgements section.

References References should be cited using the Harvard Referencing System. Citations in the text take the form of author names and dates (e.g. Smith 1990). Sort references chronologically and then alphabetically within dates (e.g. Smith 1990; Brown 2001; Walton 2001). For references with three or more authors, use the first author's name and 'et al.' in the text. References in the list are sorted alphabetically by author name. If two or more references have the same first author and date, use 'a', 'b', etc. after the date to distinguish them (e.g. Smith et al. 1990a,b). References for website addresses should only be used where the hardcopy reference is unavailable. Authors should ensure that website references are complete, sustainable, refer directly to the reference and are live. Manuscripts that have not been formally accepted for publication (e.g. 'in preparation') should not be included in the reference list, but should be cited in the text as unpublished data. Please give the names and initials of all collaborators in such cases. Personal communications/observations may also be cited in the text.

Examples

• Journal Johnston, A. and Smith, A. (2001) Environmental Performance Indicators: The Water Industry of England and Wales. J. Ch. Instn. Wat. & Envir. Mangt., 15 (I), 40-45.
• Book Nottage, A.S and Robertson, P.A. (2005) The saltmarsh creation handbook: a project manager's guide to the creation of saltmarsh and intertidal mudflat. The RSPB, Sandy and CIWEM, London.
• Symposium Morris, G. and Firth, C. (2004) Yorkshire's Rivers: From sewage to salmon. The improvement and future of the Industrial rivers Don, Aire and Calder. In Horan, N.J. (ed) Proceedings of the 2nd CIWEM Nat. Conf, pp. 1-9. Aqua Enviro, Wakefield.
• Directive Council of European Communities (1976) Directive on pollution caused by certain dangerous substances discharged in the aquatic environment of the Community (76/464/EEC) Official Journal L129.
• Website Le Quesne, T. and Green, C. (2005) Can we afford not to? The costs and benefits of a partnership approach to the Water Framework Directive [online]. WWF. http://www.wwf.org.uk/filelibrary/PDF/canweaffordnotto.pdf [accessed 10 September 2005]

Exclusive Licence Form Authors will be required to sign an Exclusive Licence Form (ELF) for all papers accepted for publication. Signature of the ELF is a condition of publication and papers will not be passed to the publisher for production unless a signed form has been received. Please note that signature of the Exclusive Licence Form does not affect ownership of copyright in the material. (Government employees need to complete the Author Warranty sections, although a licence does not need to be assigned in such cases). After submission authors will retain the right to publish their paper in various media/circumstances (please see the form for further details). To assist authors an appropriate form will be supplied by the editorial office. Alternatively, authors may like to download a copy of the form from http://www.blackwellpublishing.com/pdf/jfrm_elf.pdf

Permission to reproduce previously published work It is the author's responsibility to obtain permission from the copyright holders to reproduce any copyright material, including diagrams, tables, etc.. Adequate acknowledgement must be made in the paper. All requests by third parties to re-use a published article in whole or part will be handled by the publisher.

Author Services Online production tracking is available for your article through Blackwell's Author Services. Author Services enables authors to track their article - once it has been accepted - through the production process to publication online and in print. Authors can check the status of their articles online and choose to receive automated e-mails at key stages of production so they don't need to contact the production editor to check on progress. Visit http://www.blackwellpublishing.com/bauthor for more details on online production tracking and for a wealth of resources including FAQs and tips on article preparation, submission and more.

Proofs Proofs will be available as a PDF to download from the publisher's e-proofing website. Full instructions will be sent via email when the proof is ready for collection. Adobe Acrobat Reader is required in order to read this file. This can be downloaded (free of charge) from: http://www.adobe.com/products/acrobat/readermain.html

Offprints A PDF of the published article will be supplied free to the corresponding author. If paper copies of the article are required, they can be purchased as separate offprints.

Archiving policy The publisher will dispose of all submitted hard copy or electronic material two months after print publication. If you require the return of any of this material please inform the editorial office on submission.

Enquiries For enquiries please email lauren@ciwem.org or telephone the Editorial Office on +44 (0)207 831 3110.